Master your operationnal spending with Spendesk
Managing your business expenses and purchases can easily become a headache. Between the abusive spend of certain employees, the missing receipts, the manual entries to trigger (finally) reimbursements… Just stop undergoing the management of your spending and (re)switch to “control” mode.
With Spendesk, a French start-up founded in 2016, you will breathe again! Spendesk allows companies to set up a simple and intuitive process to control, pay, track and analyze employee expenses thanks to :
- smart payment cards
- a mobile application
- an online platform
Smart business cards for your teams
The solution clearly distinguishes itself from other expense management solutions by allowing your employees to use a payment card (physical and/or virtual) for their expenses.
Your employees no longer have to pay for expenses out of their own pocket. They can pay for their flight tickets, accommodation, restaurants, taxis, etc. directly with this card, up to a ceiling that you will have determined in advance for each cardholder.
In the same way, Spendesk will generate a virtual card credited with the necessary amount to cover online purchases or subscriptions.
The solution even handles payments by bank transfers, to pay for instance a supplier or a freelancer invoice.
An application for autonomous handling
Spendesk also provides your teams with a dedicated mobile app to address their expense requests and monitor their spends in real time. The application also allows to upload receipts and corresponding invoices as a picture, limiting therefore the risk of losing receipts and facilitating the registration of expense claims in your books.
And the app also gives them access to their virtual cards. Thus, if an expense has been accepted, the employee will find its virtual card number on the app or can then use it for online purchases or subscriptions.
An online platform for centralized tracking
Thanks to its management platform, you first create user accounts for each employee and define the different validating workflows. You then simply determine the budgets allocated to each employee or team. An intuitive dashboard allows you to view and track in real time the purchases and expenses of each user.
It is also on the platform that you will be able to create virtual cards and determine their ceilings and longevity. In addition, when a card expires, you are automatically notified.
Spendesk thus guarantees your financial teams a perfect visibility and traceability, and therefore a more efficient management of your operationnal spending.
Easier and seamless accounting
In addition to retrieving receipts and invoices recorded by your employees via the app, Spendesk also automatically categorizes card payments (physical or virtual) by nature and by team.
To take automation even further, you can integrate Spendesk directly with your accounting software, such as QuickBooks or Xero. You no longer have to enter invoices and VAT manually, all operations, payments and documents will be automatically retrieved whithin your accounting system.
Blendy by Cogesten, a QuickBooks certified online CPA, already supports many of its clients in this integration process, in order to guarantee a seamless recovery and reconciliation of your accounting elements.
Want to know how? Then book a call now on our web site. Our teams will be happy to explain the different steps to follow and what other apps can be interfaced with your accounting software to save even more time and inscrease even more efficiency.
Blendy by Cogesten, French and international CPA, help you to automate your finance process while eliminating 100% of your non-value-added tasks.
Blendy by Cogesten (BbyC) #CoachSuccess
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