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With Spendesk, manage your employees' expenses like an expert

Spendesk offers payment cards for your employees-digital accountant

Managing your teams' expenses and purchases can easily become a headache. Between the excessive spending of certain employees, missing supporting documents, manual entries to (finally) trigger reimbursements…

So, stop being burdened with managing your teams’ expenses and (re)switch into “control” mode.

With  Spendesk , a French start-up founded in 2016, you will be able to breathe! Spendesk  allows companies to set up a simple and intuitive process to control, pay, track and analyze expenses  expenses of its employees thanks to :

  • intelligent payment cards

  • mobile application

  • online platform

Smart payment cards for your teams

The solution clearly stands out from other expense report management solutions  by allowing your employees to have access to card payment (physical and/or virtual)  to carry out their expenses.

Your employees no longer have to pay the costs out of their own pocket. They can pay for their plane tickets, accommodation fees, restaurants, taxis, etc. directly with this card, within the limit of a ceiling that you will have determined in advance for each card holder.

In the same way, for   online expenses  (participation in one-off events for example) or the payment of recurring subscriptions (SaaS type), Spendesk  will generate a virtual card  credited with the amount of purchase or capped by the subscription amount.

The solution goes so far as to manage  payments  by bank transfer to, for example, pay a supplier's invoice or that of a freelancer.

An application for autonomous management

Spendesk  also provides your teams with a  mobile application dedicated. This allows them to send their requests for advances and reimbursement of expenses and to monitor their expenses in real time. The application  also allows them to record corresponding receipts and invoices   via a simple photo, thus limiting the risk of loss of proof active and subsequently facilitating accounting management of expense reports.

And the application also gives them access to their virtual cards . Thus, if an expense  has been accepted, the employee will find a card number on the app which they can then use for their online purchases or subscriptions.

An online platform for centralized monitoring

Thanks to its  management platform , you first create  user accounts for each employee and define the different validation process   of expense requests. You then just need to determine the budgets allocated to each or each team. An intuitive dashboard allows you to view and track each user's purchases and expenses in real time.

It is also on the platform that you will be able to create virtual cards and determine their ceilings and longevity. Additionally, when a card expires, you are automatically notified.

Spendesk thus guarantees your financial teams perfect visibility et traceability , and therefore more efficient management efficient use of professional expenses incurred.

Easy and streamlined accounting

In addition to recovering the  receivedinvoices and others supporting documents recorded by your employees via the mobile application, Spendesk also categorized automatically les card payments (physical or virtual) by type and by team.

To take the automation   even further, you can link Spendesk directly with your  accounting software , such as Pennylane, QuickBooks or Xero. You no longer have to enter invoices and VAT manually. The recovery in your accounting of all operations, payments and documents will be done automatically.

Blendydigital accountant Pennylane certified, already supports many of its clients in this integration process , in order to guarantee flawless recovery and reconciliation of your accounting elements.

Want to know how?  So, book now a call on our site. Our teams will be delighted to explain to you the different steps to follow and which other apps can be interfaced with your accounting software to save you even more time and efficiency.

Contact us to discover all the advantages of working with an English-speaking French digital accountant such as Blendy!

With  Blendy , French digital accountant take advantage of digital accounting to accelerate your finance process and develop your business.

Pennylane ,  Dext ,  QuickBooks and Stripe  experts, we support digital and IT service companies, e-Commerce, SaaS, SMBs, in France and internationally.


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