Migrate to Pennylane in just 3 steps
- Noham Layani
- 3 days ago
- 4 min read
Financial agility is growing rapidly.
Your French SME generates a turnover of at least €500K and, if you are growing, you probably already use a powerful tool for your daily management: perhaps Tiime for simplicity, Odoo for its ERP integration, or Sage/Evoliz for their robustness.
These software programs offer excellent performance, but the acceleration of your business (in SaaS, e-commerce, or international markets) often reveals a crucial limitation: the separation between the accounting production tool and the true business management dashboard. You juggle different platforms, losing time and real-time visibility.
Pennylane isn't just another accounting software. It's a unified platform that merges your accounting firm's expertise (Blendy) with your company's raw financial data (invoicing, payments, expense management). Switching from your current tool (whether it's Tiime, Sage, or another) to Pennylane isn't a simple update; it's a strategic leap that unlocks a new level of clarity and automation.
But migration can sometimes seem tedious. Our promise at Blendy: we transform this transition into a high-value optimization project, structured in 3 key phases, to ensure that your move to integrated management is effortless and uninterrupted.
The preparation phase: diagnosis and spring cleaning
Before moving, we sort things out. The first mistake would be to transfer a "bad" accounting situation to a more efficient tool.
Migration diagnosis & scope
We always start with an audit of your current ecosystem:
Source software: What is the current tool you use for your French business (Sage, Cegid, Quickbooks, etc.)?
Historical data to migrate: Do you only want to migrate the current fiscal year, or do you need to retrieve several years of historical data for financial analysis? For rapidly growing French SMEs, we often recommend migrating only the last closed fiscal year and the current fiscal year to ensure data fluidity and relevance.
Existing integrations: What critical applications (Stripe, Shopify, payroll platform, etc.) are already in use and/or connected? We will validate together whether your business tools and applications are natively integrated with Pennylane, or if some adjustments and automations are necessary, particularly via Chift.
Key data cleansing
Your French customer and supplier accounting must be flawless for a successful migration. Therefore, cleaning and harmonization are essential steps, during which we will:
Accounting plan: Standardize your French accounts.
Third parties: Ensure that customer/supplier names are unique to avoid unnecessary duplicates.
Balances & Reconciliations: The most critical step. We verify that the accounting balances and bank reconciliation statements (ERB) are up-to-date and match the closing figures in the current software.
Blendy's Focus: A perfectly up-to-date ERB on the day of the switchover is the cornerstone of a successful migration. It's the essential starting point for Pennylane to take over.
The migration phase: the goal is "zero disruption"
Obviously, the migration must not disrupt your French business. Our goal is to minimize its impact on your daily operations (sales, payroll, disbursements).
Extraction and import
Balance extraction: We extract the final accounting balance on day D (ideally at the end of a month) and the journal entries from the source software.
Pennylane configuration: We configure the platform with your specific requirements (analytics, foreign currencies, VAT settings).
Importing entries: The entries are imported from your old software to Pennylane.
Connecting automated workflows
This is where the support of a Pennylane-certified firm, like Blendy , makes all the difference. We activate and configure the workflows in real time :
Secure banking connections (PSD2).
Integration of management tools (CRM, billing platform, e-commerce tools such as Shopify, Stripe, Finthesis, erplain...) via Pennylane APIs.
The demarcation point
On the day of the switchover, you will stop using your old tool for all new data entry. We ensure that the balance between the source software and Pennylane is perfectly aligned.
Concrete example: For an e-commerce company, we ensure that the Shopify and/or Stripe connector reports sales and expenses in a detailed manner and in accordance with the French accounting plan for an immediate view of profitability by channel.
The consolidation phase: management and takeover
Changing tools is just the beginning. Pennylane's value lies in its ability to transform your accounting into a true management tool .
Training and personalized support
We train your teams (management, expense managers, sales representatives, etc.) so that they master the key functionalities:
Expense management: Use of the mobile application, digitization of expense reports.
Billing: Issue your quotes and invoices directly from Pennylane.
Reporting: Analysis of customized dashboards for monitoring gross margin, working capital requirements, and KPIs specific to your sector (ARR/MRR for SaaS, margin per product for e-commerce, etc.). We highly recommend connecting Finthesis to Pennylane to access comprehensive analysis tools and all the necessary KPIs to monitor and manage the financial health of your business.
Securing the Process
During the first few weeks, we closely monitor the process to ensure that all automated workflows run smoothly:
Verification of cash receipts and disbursements.
Validation of the first automatic reconciliations.
Securing VAT returns.
Blendy's expertise
We act as your outsourced Chief Financial Officer (CFO) on Pennylane . We don't just train you; we use the tool daily with you to ensure a seamless transition to real-time management and maximize your team's efficiency.
Ready to transform your financial management?
We're here to orchestrate your migration to Pennylane. Simplify your daily operations, gain immediate financial clarity, and focus on what you do best: growing your business.
Contact a Blendy expert today to assess your eligibility for a fast and secure migration.
With Blendy , As an international digital accounting expert , take advantage of all the benefits of digital accounting to accelerate your financial processes and grow your business.
Certified by Pennylane , Dext , QuickBooks and Stripe , we support digital, eCommerce, IT services, and SaaS companies in France and internationally .
